Shop Hub

Home work: mag bags and laser sheets

Snap a photo of what you brought in, enter the boxes, and send it. Jared approves it and pays you on Venmo.

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Pay

Ask for time off

Requests

Before payroll: check the pay period, fix what is flagged, then type the hours into the Paychex pay grid (the list below). Type your PIN to start.

Or check a Sling timesheet export (while Sling still runs):

Who was late, no-show, left early, missed punches, or had their shift changed. Type your PIN to start.

From the Time Clock, the Schedule and Time Off.

• Late = clocked in more than 15 minutes after the shift start
• Left early = more than 10 minutes before the shift end
• Long break = over 60 minutes
• No-show = on the schedule, no punches, no approved time off
• Last-minute change = shift changed less than 24 hours before it (changes counted from Oct 24, 2026)

Weekly 1:1s: type your PIN, pick the person to add talking points or see their attendance, pace and growth. Only Save meeting notes counts as a 1:1.

The one master list for the email bot. Change something here and the next email uses it, so please only save what is true for every customer.

Talk it through with Claude

Type what you three said in the meeting, or ask for a summary. Claude only suggests; nothing changes until you tick and tap Apply.

Open the right link on each device, then add it to the home screen. Scan the QR code with the tablet or phone camera, or tap Copy and text it.

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New count

Once a week. Leave a box empty if you didn't count it; type 0 if there are none.

Walk the shop once a week. Tap one per item. When in doubt, order early.

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Each station gets a tablet (open its link) and a USB or Bluetooth barcode scanner. Print the station's barcode cards and keep them at the station. Workers scan a card for 1 or 10, then CONFIRM (or scan the CONFIRM card). Packing scans the order sheet barcode, so every order counts once.

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Juan or Alec review these once a week. Everyone can see them; only Jared, Juan or Alec can save changes (PIN).

Emails waiting for a reply

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To-dos from email (Notion)

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Log a mistake that reached a customer. It goes on the team count, this weekly report and that person's 1:1. If the order sheet said what the customer typed, it is on the customer, so don't log it.

Something broken, worn out, or an idea to make the shop better? Send it here. Jared, Juan or Alec will reply.

Open requests

End of your shift: tell us how your station went today. Be honest; this is how we fix things. Jared, Juan or Alec will read it.

Last 7 days

Daily Reports are no longer required: the tablets and the Scan Station keep the counts. Use this screen to log mistakes and good catches. If you do send a report, pick the name, the hours, then a quick list or a photo of their clipboard or tally sheet.

Filled in from the station tablets and Scan Station (counts and time at each station). Add anything else they did.

Or add a photo of their clipboard or tally sheet 📷 Take or choose a photo

These also show on the Daily Feedback screen.

Mistakes and catches today

Caught in the shop = a good catch (bad stain, misspelled name, missing piece fixed before it shipped). Good catches never count against the team; they show on the Scoreboard. Reached the customer = it shipped wrong (wrong or missing photo, someone else's order, misspelled name, box that won't latch). Only these count toward the team's weekly mistake limit. Supplier defect = a bad part from a supplier (dead fingerprint lock, damaged frame); these build the monthly list for the supplier.

Or leave them here and they are saved with your report.

Last 7 days

Mistakes and catches this week

Fix a tally (Jared, Juan or Alec)

Fill in a missing name, move a row to the right station, or correct a count or hours on a day already saved. Needs your PIN.

How we work together

Roles

Each card shows the short version. Tap "See full role" for what they own, their hours, and what is not their job.

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When a truck or box arrives, find it under On the way and tap Mark received.